Enterprise File Cloud & Sync Guide

MyCloudVault Workspaces gives corporate teams a centralized, secure environment for hosting, organizing, and synchronizing company documents, spreadsheets, presentations, and large media files.

MyCloudVault Desktop Sync Client

The desktop client mounts your corporate cloud drive directly into your operating system's native file explorer (Windows File Explorer or macOS Finder):

• Virtual Drive Letter (e.g. Z:\MyCloudVault): Employees see all company files without consuming full local drive capacity. Files stream on-demand upon opening.
• Automatic Delta Uploads: When saving an Excel sheet, Word doc, or CAD schematic, only modified data blocks are transmitted, saving company bandwidth.
• Offline Mode: Mark critical folders as "Available Offline". Files automatically sync back when internet connectivity resumes.

Team Folders & Permissions

Organize departmental assets with clear administrative hierarchies:

• Departmental Workspaces: Create dedicated top-level folders for Finance, HR, Engineering, Marketing, and Executive Leadership.
• Access Levels: Assign permissions per user or user-group (Viewer, Editor, Manager, or Admin).
• Secure External Sharing: Share password-protected download links with external partners and set automatic link expiration dates.

Workspace Administration & Directory Overview

MyCloudVault Workspaces provides IT directors and security teams with centralized administration across all employee devices, team shared folders, identity providers, and compliance logs.

• Multi-Tenant Architecture: Each corporate client receives an isolated workspace realm accessible through a secure tenant URL (/workspace/{tenant_uuid}).
• Role-Based Access Control (RBAC): Define organization-wide roles (Global Admin, Department Manager, Compliance Auditor, Employee).
• Remote Wipe & Device Policies: Enforce device encryption, minimum client software versions, and one-click remote session revocation for lost or decommissioned laptops.

Single Sign-On (SSO) Integration

MyCloudVault integrates with your existing corporate directory out of the box:

• Google Workspace: One-click SAML authentication using corporate Google accounts.
• Microsoft 365 / Entra ID: Full Azure AD integration with conditional access and MFA enforcement.
• Okta & PingFederate: Enterprise identity federation with automated group role mapping.

SCIM 2.0 User Provisioning & Management

MyCloudVault Workspaces supports the standard System for Cross-domain Identity Management (SCIM 2.0) API. Automated user lifecycle management guarantees that employee accounts match your corporate identity directory in real time:

• Automated Employee Provisioning: When an employee is created in Okta, Microsoft Entra ID (Azure AD), or Google Workspace, a MyCloudVault workspace profile is generated automatically.
• Role & Department Mapping: Security group memberships automatically map to departmental shared folders (e.g. Finance, Legal, Engineering).
• Instant Offboarding: When an employee departs or their status is changed to suspended, their active desktop sync sessions are terminated immediately, and client local caches are wiped remotely.

Security, Governance & Audit Logs

Maintain complete, verifiable visibility over company documents with tamper-resistant audit trails designed to meet SOC 2 Type II, ISO 27001, and HIPAA compliance mandates:

• Granular Event Records: Every file upload, delta block sync, external download link, permission change, and login event is recorded with RFC 3339 timestamps, user email, IP address, and client version.
• Immutable Storage: Audit logs are stored in append-only partitions with cryptographic checksums, preventing modification or retroactive tampering.
• SIEM Integration: Export audit records in real-time to enterprise monitoring tools (Splunk, Datadog, AWS CloudWatch) via Syslog or webhook streaming.

Workspace REST API Reference